Purpose

A member of the Business Support Team who will provide efficient administrative and secretarial support, as well as Front of House duties.

Job Summary

Principal responsibilities are described below:

Administrative/Secretarial

·           Provide day to day administrative assistance to members of the Edinburgh office

·           Ad hoc administrative and secretarial duties on request

·           Management diary co-ordination

·           Minute taking and secretarial duties at meetings as required

·           General office duties including filing and photocopying

·           Setting up meetings and arranging rooms with refreshments and lunches

·           Organisation of audio and video conferencing calls

·           Archiving and maintaining of the archiving system

·           Maintaining the Governance documents

·           Adding and tracking training on our Learning Management System

·           Helping to organise company events

Travel & Expenses

·         General processing of expenses ensuring claims are submitted in a timely manner

·         Booking of basic and complex travel arrangements

Front of House

·         General processing of expenses ensuring claims are submitted in a timely manner

·         Booking of basic and complex travel arrangements

Procurement

·         Providing support with procurement requisitions and receipting

·         Payment Card reconciliation (as required)

Skills & Competencies

Candidates will need to be:

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·         Enthusiastic and driven

·         Have the ability to communicate effectively verbally and in writing at all levels

·         Have a strong attention to detail

·         Be excellent at time management

·         Have a desire to learn quickly and thrive in a high performance environment

·         Be a strong team player

·         Be open and honest

·         Have a willingness and capacity to work alone

·         Have a good numerical skillset

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Education/Experience

·         Educated to Standard Grade level English & Mathematics

·         Experience in working in a fast paced office environment preferable

·         Experience in all aspects of secretarial duties at a high level preferable

To apply, please fill in the application form here.